What is it and how to obtain the digital certificate for the self-employed?

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If you are self-employed in Spain, you have probably already heard about the digital certificate. This tool is essential to be able to carry out electronic procedures with different public bodies, such as the Treasury or the Social Security. However, it can be confusing to know how to obtain it and use it correctly. In this article we will explain everything you need to know about the self-employed digital certificate: what it is, how to obtain it and how to use it. Read on and find out!

What is the digital certificate for the self-employed?

The self-employed digital certificate is an identification and electronic document issued to a natural person who works as a self-employed person.

This certificate allows you to carry out online procedures with third parties, administrations and public bodies. In addition, it also allows you to sign documents digitally with full legal guarantees, ensuring personal and professional identity. 

The main objective of this document is to facilitate the electronic processing of all administrative obligations of the self-employed. Including those related to the Special Regime for Self-Employed Workers (RETA), the Social Security and the Treasury. 

Self-employment has particularities that are different from other forms of employment, such as salaried or civil servant. As a result, self-employed workers have specific obligations that require more direct and fluid communication with public agencies. 

To facilitate this transmission of information, it is essential to have a tool that allows the self-employed to send certain documents via the Internet, since the Tax Agency, for example, only accepts this form of submission. 

In summary, in order to work legally as a self-employed worker, it is essential to have a digital certificate for self-employed workers. 

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How to obtain the digital certificate for the self-employed? 

If you are self-employed, it is important that you have a digital certificate to be able to carry out procedures electronically. This certificate is issued by the Fábrica Nacional de Moneda y Timbre (FNMT), but obtaining it can be a cumbersome process that requires trips to an office. 

However, with the digital certificate service that we offer in Gestion Direct, you will be able to obtain it in a more comfortable and simple way. You don’t need to go to any office and it is available 24/7. Just follow these steps:

Self-employed digital certificate

When managing any standalone digital certificate, we ensure that data is protected and secure, thanks to integrated and audited systems that comply with European eIDAS and ISO27001 standards.

In addition, we work only with qualified service providers that comply with all the requirements of the European Union Regulation number 910/2014 on electronic identification and trust services for electronic transactions (eIDAS). you can rest assured with us! 

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What procedures can you carry out with your digital certificate as a self-employed person?

It is necessary to have this document, because if you are self-employed you are required to join the Electronic Data Remittance (RED) system.

This system allows you to carry out electronically the procedures related to the affiliation, contribution and collection of Social Security contributions. Therefore, it is essential for self-employed workers to have the self-employed digital certificate. 

Below, we share with you other administrative and tax procedures. 

What tax procedures can be carried out with an individual’s digital certificate?

With the digital certificate of natural person, the self-employed can carry out various formalities related to:

  • Census declaration, forms 036 and 037, as well as registration, cancellation and modification of data with the Tax Authorities. 
  • A large number of tax returns and settlements, such as VAT forms 303 and 390, and personal income tax forms 100, 130, 111, 180, 115 and 190.
  • Likewise, self-employed individuals can receive notifications from the Tax Authorities electronically, without the need to use the RED system. 

What procedures can be carried out under the Special Regime for Self-Employed Workers (RETA) with a digital certificate? 

By means of the self-employed digital certificate, i.e., the natural person, the self-employed can carry out various procedures in the RETA, such as: 

  • Registration, cancellation and data variations of self-employed workers.
  • The nominal list of contracted workers.
  • Make the payment of membership dues by direct debit or electronic payment.
  • Processing of medical discharge and sick leave reports for common and professional contingencies at the INSS.
  • Submit maternity and/or paternity certificates.

On the other hand, the self-employed can also manage the Social Security Contribution Account Code (CCCs) and the Social Security Affiliation Number (NAF) by means of the digital certificate of natural person.

The Social Security recommends that the self-employed review electronic notifications at least once a week, since they expire after 10 days.

In short, obtaining the digital certificate of natural person allows the self-employed to carry out procedures with greater agility and security, as well as to save time and paper.

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The self-employed digital certificate is an essential tool for any self-employed worker in Spain wishing to streamline their tax and administrative procedures. Obtaining it may seem complicated, but with the help of an experienced tax advisor, the process can be simple and quick.

If you are self-employed and still do not have this certificate, we encourage you to take action and request our tax consulting services to obtain your digital certificate of self-employed and manage any other procedure you need. Do not wait any longer and contact us today through gd@gestiondirect.eu!

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